Frequently Asked Questions
OUR VENUE COMES WITH AN ON-SITE COORDINATOR. WHAT'S THE DIFFERENCE BETWEEN A VENUE MANAGER / ON-SITE COORDINATOR AND A PERSONAL WEDDING COORDINATOR?
The main difference is that an on-site coordinator is working for the venue and a personal wedding coordinator is working for YOU. As your day-of coordinator, we are there to make sure that all of your requests are fulfilled, whereas the on-site coordinator is making sure that their venue is being taken care of and supervised. If you pay an additional fee, sometimes the duties will overlap, but the on-site coordinator is hired by the venue, so the venue is their first priority. As your personal wedding coordinator, we will assist in the planning and execution of details that are related to the venue, as well as everything outside of that realm. Let's put it this way: if you forget your rings at home or a bridesmaid leaves her dress in the hotel room, a venue manager won't be coming to the rescue. Your personal wedding coordinator will.
I’M ON THE FENCE ABOUT HIRING A WEDDING COORDINATOR. WHY ARE THEY NECESSARY?
Here's the scoop: Regardless of how much planning or DIY-ing you've done, when your big day arrives, multi-tasking isn't an option. Your job is to be the bride (or groom) and enjoy the one day in you and your partners' lives where all of your family and friends are gathered in the same place to celebrate you! It's nearly impossible to relax and enjoy those moments if you're trying to cue the DJ, quiet the caterers, and get your bridal party lined up for the processional, all while simultaneously trying to stop the flower girl from crying, repairing your maid of honor's ripped dress and keeping your mother-in-law from drinking all the champagne before the ceremony starts. Yes, that happens ;-) Thank God for emergency sewing kits and alcohol delivery services!
While BDELA is all about strong, badass chicks (and fellas) who can do it all, even the most hard-working, organized go-getters know when it's time to "clock out". As your Coordinator, we come to work so that you can relax and play.
IS THERE ANY DIFFERENCE BETWEEN DAY-OF AND MONTH-OF COORDINATORS?
The short answer is: no. You might be more familiar with the term "Day-Of Coordination", but that description is very misleading. While our #1 job is to coordinate your day, our involvement is much more than a one day commitment. To ensure that everything's prepped and ready to go, BDELA begins our services 60 days prior to your wedding. This allows us the time we need to learn everything you already know about your wedding so that we’re completely up to speed as though we were there from the start.
If we were to show up on the day of your wedding without having prepped and familiarized ourselves with the work you’ve already put in and the vision you want us to achieve, we would have no plan of action and wouldn’t be able to successfully run your day. That’s why there just isn't such a thing as a “day-of” coordinator.
YOUR WEDDING MANAGEMENT PACKAGE LOOKS GREAT! HOWEVER, I ONLY NEED HELP THE WEEK BEFORE AND DAY-OF. DO YOU HAVE A PACKAGE FOR THAT?
We totally understand DIY-ing everything yourself and feeling like you just need help in the final week, but to clarify, our Wedding Management package is our "day-of” package. Any responsible “day-of” coordinator will start at least one month prior, which is why some people end up calling it month-of coordination.. We see how it can be confusing, but the reason we start 60 days out is to ensure that we learn everything you already know. Since we haven’t been a part of the entire planning process from start to finish, it’s important for us to make sure that we’re completely up-to-speed, and aware of exactly how you want your day to look, feel and run.
Now, we can absolutely come on board for just the week and day-of if that’s what you prefer (we’ve actually been hired by some clients a week out, in which case, we just consolidate all of our prep work to a much smaller time frame) but the planning, responsibilities and steps we take are the same regardless of whether we start 60 days prior or 7 days prior…so it doesn’t affect pricing.
WHAT IF OUR FRIENDS AND FAMILY HAVE OFFERED TO "COORDINATE" THE WEDDING DAY?
This happens a lot. Friends, aunts, even bridesmaids will say “If you need to save money, I’ll oversee the wedding day. I'll make sure that everything runs smoothly and sh*t doesn't hit the fan." Their kind offer will put you at ease and give you a vote of confidence in the beginning, but when you think about it further, you'll realize that 1. You don't want your guests having to work on your wedding day (you invited them so that they could enjoy the day with you), and 2. They aren't professionals. Very thoughtful people, yes, but not skilled pros who understand how to run a once-in-a-lifetime event such as a wedding.
You've probably spent countless hours researching vendors, comparing prices, pinning your heart out (GAH, isn't Pinterest the best?), finding the perfect decorations to match your color scheme and perfecting every aspect of your big day, so…do you really want to leave the execution of all those details to chance?
…It's cool, we'll give you a second to think about it.
…NO, right?! That would be INSANE!
Well, good thing you're here! From this point forward, we got you!
We'll eliminate the awkwardness of you having to make a family member give up their position as a guest to take on the role of "hired help", and we'll be your wedding day wingman from start to finish. It's really a win win ;-)
I'M A BIT OF A CONTROL FREAK. WHAT IF I'M WORRIED ABOUT HANDING OVER MY TO-DO LIST?
This is your wedding, of course you are! We understand that it's hard to relinquish control (not to mention, a portion of your budget), and to trust that someone else will be able to pull off the vision that you have in your head, but this is what we do for a living. And we truly love our job. Together, we will sit down and discuss everything you've done, and make detailed checklists of what still has yet to be completed. We will make ourselves extremely familiar with all the planning you've accomplished and what your vision is for each aspect of your day and before you know it, we'll be up to speed as if we were there from the start!
If there is one day in your life where you allow yourself to hand over your to-do list, let it be on your wedding day. We promise you'll be happy you did ;-)